Clean, accurate scores and parts are essential for efficient use of your session time. Time spent answering questions about the notation means less time for rehearsal and recording of your music. Please follow the guidelines below when preparing your notation files for Virtual Sessions.

Format both score and parts for either 8.5x11 or A4 paper size (8.27x11.69). Do not use legal size.

Leave a minimum of 1/2 inch white space on all four edges of the page, otherwise portions of the music may be clipped when the page is printed.

Don't restrict conductor scores to only four bars per page if the music density permits more. This will reduce the number of page turns for the conductor. For string orchestra scores, using landscape page format will also reduce the number of pages.

Put a tempo indication on the score so the conductor knows the desired tempo. This is useful even if you will be recording with click track.

Avoid the use of repeat symbols or first/second endings (common in pop music). The score and parts should have all music written out linearly from start to finish. This avoids ambiguity in bar numbers and allows "pickup" recording from any specific bar number during the session.

All parts must have initial dynamic markings.

Cue lines are recommended if a player has long tacet sections.

If your score does not use a key signature, remove the key signatures that result from automatic transposition of the instrument parts.

Correct the spelling of notes in instrument parts that have been automatically transposed by your notation program.

Number every measure on the score and parts. The first bar should be numbered "1" unless there is a pickup beat (anacrusis). Do not include empty "free bars" for the click track on the score or parts.

Include Tacet sheets for all instruments that are not used in a cue, and make sure the instrument name is on the page (not just in the file name of the PDF)

Use a consistent naming format for the music files, for example 1m1-score.pdf or 1m1-oboe.pdf. Use consistent instrument names as well (e.g. Vc or cello, but not both).

Notation files should be submitted in PDF format. Please avoid using special fonts (those not included in the standard MacOS set) in your music as they may not render correctly when the PDF files are printed. Your music files must be uploaded to our FTP site 48 hours prior to the session.